Category Archives: Bookkeeping Tips

Boost Your Accounting Know-How with These Terms

Outsmart your accountant (well, not me) and other financial friends with these accounting-related definitions: Fiscal Year Most companies report their results on a calendar year, from January 1 through December 31.  Some companies use a different year for reporting, and … Continue reading

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Five Ways to Streamline Data Entry

Are you manually entering data into your accounting system?  If so, there may be a way to enter that data that’s faster, cheaper, and better.  Data entry automation has come a long way.  Here are five common ways to automate … Continue reading

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What Is Real-Time Accounting (and Why Should You Care)?

Real-time accounting is when your books are caught up to the present and you know exactly where you stand with your account balances, revenue, and profit. It’s truly doing your accounting in real time. The opposite of real-time accounting is … Continue reading

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Five Ways to Go Green with Your Accounting

With St. Patrick’s Day and spring arriving, March is a great month to have “green” in your mind.  There are green shamrocks, green beer, the green of new vegetation, and there’s even green accounting, too.  Here are five ways to … Continue reading

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QuickBooks 2014 Simplifies, Accelerates Common Tasks

New version of desktop QuickBooks accomplishes goal of speeding up, refining your workflow. If Intuit named its desktop versions of QuickBooks by the version number rather than the year, we’d be in version 20-something by now. QuickBooks, still the preferred … Continue reading

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Five Best-Practice Accounts Payable Tips for a Smoother Cash Flow

  Keeping an eye on cash balances is one of the most frequent activities of many business owners.  Besides making sure you have enough cash for payroll and bills, there is another huge opportunity you can benefit from: lowering the … Continue reading

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Need an A/R Makeover? A Quick, 5-Item Best Practice Checklist

Technology has allowed businesses to make substantial improvements in their customer invoicing processes.  The good news is that when you implement these technologies, you will almost always get paid much faster.   If it’s been a few years since the … Continue reading

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10 Tips to Perfect Check Printing in QuickBooks

Be sure that you’ve established all the right settings and understand the process.   If you used small business accounting products in the early days, you know how frustrating it was to print checks correctly from your software. Pre-printed checks … Continue reading

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Five Ways to Protect Your Cash

As entrepreneurs, we work hard for our money, and the last thing we need is to have it disappear due to fraud, hackers, or identity theft.  Some people have called 2013 the year of the hacker, which is worrisome.  But … Continue reading

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Say Goodbye to 2012 and Ready QuickBooks for 2013

End of the year. QuickBooks has been hard at work for the past 11+ months, recording and tracking and storing all of that financial data that you’ve entered so faithfully.

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Are You Defining Items in QuickBooks Correctly?

Create item records in QuickBooks carefully, and QuickBooks will return the favor by running useful, accurate reports.    Figure 1: Clearly-defined items result in precise reports.    Obviously, you’re using QuickBooks because you buy and/or sell products and/or services. You want … Continue reading

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QuickBooks Payroll Runs: Easy, Fast, Accurate

  If you’ve already set up your QuickBooks employee and company payroll files, the hard part’s over.   It’s not just a catchy ad slogan: It’s true. Unless you have dozens of employees or numerous exceptions each payday, you can … Continue reading

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